Eliminate manual bookkeeping and cash handling with automated M-Pesa fee collection, real-time payment reconciliation, and instant digital receipts. Parents pay via STK Push, and the system handles the rest — from invoice generation to balance updates and SMS confirmations.
The Accounts Suite empowers school administrators to efficiently manage all financial aspects of the institution. From student fees and discounting to complex expense tracking and integrated online accounting, this comprehensive system ensures transparency, accuracy, and seamless workflows. Gain total control over finances, optimize revenue streams, and drive informed financial decision-making.
Built since 2009 for Kenyan schools — every feature your bursar needs, in one connected system.
Tiptons Analytics connects directly to Safaricom's Daraja API v3.0 to enable Lipa na M-Pesa Online (STK Push) for school fee payments. When a parent initiates a fee payment, the system sends an M-Pesa prompt directly to their phone. Once the parent confirms with their PIN, the payment is instantly recorded and reconciled against the student's fee balance — no manual entry, no paper receipts, no errors.
The system handles real-time payment callbacks from Safaricom, automatically matching each transaction to the correct student record. Your school's Paybill number is configured during setup, and our team assists with the full Safaricom Business Portal registration process. Every transaction generates a digital receipt and an optional SMS confirmation to the parent, creating a complete audit trail.
The system simplifies financial management by generating invoices, recording fee payments, and tracking outstanding balances in real time. This automation eliminates manual errors, saves administrative time, and ensures accurate financial records, helping schools focus on core educational goals. Customisable invoicing options also cater to specific student needs, making fee collection seamless and efficient for both schools and parents.
The system streamlines expense management with features for creating payment vouchers, managing bills, and tracking petty cash. By centralising all expense records, schools can easily monitor their expenditures and reduce the risk of discrepancies. This ensures financial transparency and simplifies auditing processes, empowering administrators with better control over operational costs.
Cloud School System efficiently manages assets, liabilities, and the chart of accounts, providing schools with a holistic view of their financial position. Its intuitive interface simplifies complex accounting processes, ensuring accuracy and compliance. Detailed financial reports are readily available, supporting informed decision-making and transparent financial practices.
Shule Pay seamlessly integrates with multiple banks and diverse payment modes, offering parents and schools a variety of convenient and secure options. Whether through mobile money, online banking, or traditional methods, this flexibility ensures a smooth and inclusive financial experience for all users.
The Stores Module streamlines inventory management by handling procurement, issuing, and generating Goods Received Notes (GRNs). Schools can maintain an organised inventory system, track stock usage in real time, and ensure accurate record-keeping for better operational efficiency.
The Payroll Module simplifies compliance with automatic calculations for PAYE, NSSF, NHIF, and NITA contributions. By ensuring accurate deductions and contributions, it eliminates manual errors and guarantees adherence to regulatory requirements, reducing compliance risks for schools.
The Advanced Integrations module offers optional connectivity with popular accounting software like QuickBooks, Xero, Tally, and Navision. This flexibility allows schools to continue using their preferred financial tools while benefiting from enhanced system capabilities, ensuring smooth financial operations.
The Pocket Money module enables efficient management of funds for boarding students, allowing schools to allocate and monitor pocket money seamlessly. This feature provides parents with peace of mind by ensuring that funds are handled responsibly and transparently.
Define fee structures per term, per class, and per category. Support fee waivers, scholarships, and bursaries with full tracking and reporting.
Tiptons Analytics supports partial and full fee waivers for students receiving bursaries, scholarships, or financial assistance. Administrators can apply percentage-based or fixed-amount discounts per student, per term, or for the entire academic year. All waivers are tracked with reason codes and approval workflows, making it easy to generate reports for the Board of Management or County Education Office.
Tiptons Analytics automatically generates fee invoices at the start of each term based on the configured fee structure. Each invoice includes a detailed breakdown of all fee components — tuition, boarding, transport, lunch, and any additional levies — giving parents complete transparency.
When a payment is received (whether via M-Pesa, bank transfer, or cash), the system generates a branded PDF receipt with your school logo, the student's details, the amount paid, the M-Pesa transaction code (if applicable), and the remaining balance. Partial payments are fully supported — the system tracks each installment and maintains a running balance for every student.
Each student gets the right structure per class and term.
A complete breakdown is created and sent to parents.
STK Push prompt goes straight to their phone.
An instant digital receipt is issued automatically.
The student's ledger reflects the payment in real time.
SMS Fee Reminder — Sample
Dear Parent, the fee balance for John Kamau (Grade 7A) is KES 12,500. Due date: 28th Feb 2026. Pay via M-Pesa Paybill 123456, Account: ADM2024001. Thank you. — Tiptons Analytics SMS
Never lose track of outstanding fees again. Tiptons Analytics maintains a real-time ledger for every student, showing total fees charged, total payments received, and the current outstanding balance — updated instantly as payments come in.
Set up automated SMS fee reminders to parents showing their child's outstanding balance, the due date, and payment instructions (including your school's Paybill number and account format). Reminders can be scheduled weekly, fortnightly, or at custom intervals. You can also send bulk reminders to all parents, specific classes, or individual students with a single click.
Tiptons Analytics' finance module goes beyond fee collection. Track every shilling that flows in and out of your school with categorized income and expense management.
Income Tracking
Expense Tracking
Generate detailed financial reports for Board of Management meetings, audits, County Education Office submissions, and day-to-day financial oversight.
Every financial transaction in Tiptons Analytics is timestamped, attributed to a user, and stored with a complete audit trail. Whether it's an M-Pesa fee payment, a petty cash withdrawal, or a supplier payment — the record is permanent, tamper-proof, and exportable for external auditors.
Common questions about Tiptons Analytics' finance and fee management features.
Join Kenyan schools using Tiptons Analytics to automate fee collection, reduce outstanding balances, and generate comprehensive financial reports. Set up takes less than 24 hours.
Free to get started. No credit card required. Free training included.
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