Total Financial Control
for Every School
The Accounts & Finance Suite empowers school administrators to efficiently manage every financial aspect of the institution — from student fee invoicing and expense tracking to integrated online accounting, payroll, stores inventory, and pocket money for boarding students. Gain complete transparency, eliminate manual errors, and drive smarter financial decision-making across your entire institution.
Backed by deep integrations with M-Pesa, major Kenyan banks, PayPal, PesaPal, Flutterwave, and global card networks, the suite ensures every payment channel your school or parents need is available — securely and in real time.
Automated Fee Collection,
Zero Manual Errors
The Student Finance module transforms the way schools handle fee collection and financial records. The system automatically generates invoices at the start of each term, records payments the moment they are made — whether via M-Pesa, bank transfer, or card — and updates outstanding balances in real time across all dashboards. Administrators no longer need to cross-check payment registers manually; every transaction is logged, timestamped, and reconciled automatically.
Customisable invoicing lets schools accommodate multiple fee structures — day scholars, boarders, scholarship students, and partial payers — all within the same system. Automated payment reminders are sent to parents via SMS and the parent portal before each due date, significantly reducing arrears and improving cash flow without uncomfortable manual follow-ups.
Every Shilling Tracked,
Every Expense Justified
The Expense Management module gives school finance teams a complete, centralised view of every outgoing payment — from major supplier invoices to small petty cash disbursements. Payment vouchers are created digitally and require appropriate approvals before being processed, building a clear audit trail that satisfies internal governance requirements and external auditors alike.
Petty cash floats are managed with opening balances, transaction logs, and automatic replenishment alerts when funds run low. Smart expense alerts notify administrators when a budget category is approaching its limit — preventing overspending before it happens rather than flagging it in a month-end report.
Full Accounting Suite,
Built for Schools
The Finance Management module provides schools with a complete online accounting system — covering assets, liabilities, the chart of accounts, journal entries, and bank reconciliations. Designed specifically for educational institutions, it presents complex accounting processes through an intuitive interface that finance officers can use confidently without needing a full accounting qualification.
Automated financial statements — including income statements, balance sheets, and cash flow reports — are generated on demand and can be exported for board meetings, audits, or ministry submissions. Intelligent monitoring flags unusual transactions, budget deviations, and unreconciled entries, keeping the school's books accurate and compliant at all times.
Every Payment Method,
One Unified Platform
Shule Pay is Tiptons Analytics' built-in payment hub — connecting your school to every major payment channel in Kenya and beyond. Whether parents prefer paying via M-Pesa Paybill, M-Pesa Till, direct bank deposit, mobile banking, online card payment, or third-party platforms, Shule Pay captures every transaction in real time and auto-reconciles it against the student's fee ledger. No more manual bank statement matching or WhatsApp payment confirmations.
All transactions are encrypted with 256-bit SSL, PCI-DSS compliant, and carry instant digital receipts. Payment data flows automatically into the Finance Management module, eliminating double-entry and ensuring your books are always up to date.
Complete Inventory Control,
Zero Stock Surprises
The Stores Module replaces manual stock registers with a fully digital inventory system that handles the entire procurement cycle — from raising purchase orders to receiving goods, issuing items, and tracking stock levels in real time. Every item received generates a digital Goods Received Note (GRN), creating an accurate, auditable record of all incoming stock with supplier details, quantities, and batch numbers.
Smart stock alerts notify the stores manager automatically when any item falls below its reorder threshold — eliminating the scenario of running out of critical supplies mid-term. Predictive reordering uses historical consumption patterns to suggest optimal reorder quantities, helping schools reduce waste and procurement costs over time.
Accurate Payroll,
Fully Compliant
The Payroll Module handles the complete monthly payroll cycle for all school staff — teaching and non-teaching — with automatic calculation of every statutory deduction required by Kenyan law. PAYE is computed based on the current KRA tax bands, NSSF contributions follow the revised rates, NHIF/SHIF deductions apply correct income-based bands, and NITA levies are calculated per employee — all without any manual input or spreadsheet formulas.
Individual payslips are generated automatically and can be distributed digitally through the staff portal or printed for physical distribution. Comprehensive payroll reports include P9 forms, monthly deduction summaries, and remittance schedules ready for submission to KRA, NSSF, and NHIF/SHIF — saving the finance team hours of manual preparation every month.
Keep Your Existing Tools,
Supercharge Them
Many schools already use established accounting software for their financial reporting. The Advanced Integrations module allows Tiptons Analytics to connect directly to your existing tools — including QuickBooks, Xero, Tally, and Microsoft Dynamics Navision — so your school can benefit from the operational power of Tiptons without disrupting the accounting workflows your finance team already knows.
Data syncs automatically in both directions — fee collection records, payroll entries, expense vouchers, and GRNs flow directly into your accounting software without manual export or re-entry. This eliminates duplicate data entry, reduces reconciliation time, and ensures your auditors always have a single, consistent source of financial truth regardless of which platform they access.
Secure Allowance Management
for Boarding Students
The Pocket Money module provides boarding schools with a structured, fully transparent system for managing student allowances. Parents can top up their child's account via any supported Shule Pay channel — M-Pesa, bank transfer, or card — and funds are credited to the student's pocket money wallet instantly, eliminating the need to send physical cash to school.
Schools configure weekly or bi-weekly disbursement schedules, and allowances are released automatically on the set day. Every transaction — top-up, disbursement, or deduction — is logged with full timestamps and visible to both school administrators and parents through the parent portal. Low balance alerts notify parents in advance when a student's funds are running out, ensuring no boarder is left without pocket money during the term.
Ready to Transform Your School's Finances?
Join 500+ schools already using the Tiptons Analytics Accounts & Finance Suite to collect fees faster, reduce errors, and stay fully compliant.